Varian Medical Systems is hiring a

Trade Show and Events Coordinator

Trade Show and Events Coordinator

Remote – US

Full Time

At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions. If you want to be part of this important mission, we want to hear from you.

In this role, you will be a dedicated member of the Marketing Communications Team. You will be responsible for multiple tasks that are essential to the success of trade shows and events.

Key Responsibilities

  • Support trade shows and events by coordinating logistics, equipment, catering and vendor services.
  • Manage attendee registration and housing for trade shows.
  • Provide on-site trade show and event support
  • Plan, coordinate and execute internal company events as well as external customer events.
  • Track/process trade show invoices and manage individual trade show budgets
  • Support weekly team meetings by maintaining and updating trade show dashboards.
  • Maintain worldwide event calendar

Required Skills and Knowledge

  • Bachelor’s Degree and/or 2 years of related experience
  • Strong Microsoft Office skills. Especially Outlook, Excel and PowerPoint.
  • Experience with Cvent, Jifflenow or other event management software is preferred.
  • Familiarity with invoicing and budget tracking.
  • Efficient, detail-oriented and highly organized.
  • A self-starter attitude and team player, able to accept direction, yet work independently.
  • Effective communication skills (e.g., verbal, written, and listening).
  • Ability to adapt to changing situations.
  • Ability to handle stress and last-minute urgent requests.

Job Specific Requirements

  • Ability to walk and stand for long periods of time while supporting on-site events.
  • Ability to lift and carry objects up to 5 pounds.
  • Up to 20% domestic travel required.
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