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Client Accounting Administrator - Legal Billing and E-Billing Specialist

Client Accounting Administrator/Legal Billing and E-Billing Specialist – Remote

Remote

Full time

Job Description:

At Perkins Coie, we look for individuals that are self-motivated, dedicated to providing value and superior services and, above all, people who have a high degree of integrity and enthusiasm for their work. We’ve created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America, get great health insurance, tuition reimbursement, your birthday off, and paid sabbaticals.

The Client Accounting Administrator is responsible for billing, e-billing, and collections for a few key clients. This role will maintain positive contact with clients and observe confidentiality of client matter issues, collect outstanding accounts, and prepare financial reports in addition to compiling statistical and financial data reporting.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that applicants must be able to perform unassisted or with some reasonable accommodation.

  • Preparation of invoices from proformas for key clients, reviewing and correcting errors in time entries and disbursement charges, tracing incorrect charges or credits and deleting or transferring to the proper matters to effect correct billing.
  • Review final invoices for accuracy and data integrity, ensuring invoices are in compliance with clients’ billing guidelines.
  • Ensure that invoices have proper approvals consistent with the firm’s policies and procedures.
  • Set up clients in e-billing portals, set up matters for e-billing, upload timekeepers and rates for approvals.
  • Work with attorneys, pricing team, and finance team regarding rates.
  • Submit LEDES files to multiple e-billing portals or through eBillingHub.
  • Monitor e-billing validation, approvals, and rejections.
  • Research and resolve invoice rejection and reduction issues and submit appeals.
  • Monitor, maintain, and follow up with attorneys regarding required budgets.
  • Follow up with clients on outstanding invoices and payments.
  • Work closely with attorneys to prepare accrual reports and quarterly accrual forecasts and determine scope of collection activity. Upload accruals to e-billing portals.
  • Assist in ad hoc reporting requests and annual audit confirmation between clients and firm.

REQUIRED SKILLS

  • Knowledge of standard accounting and billing procedures.
  • Experience with Elite 3E or similar accounting software.
  • Experience with a variety of e-billing systems (CounselLink, Passport Collaboration Portal, Legal Tracker, Collaborati, TyMetrix 360, etc.).
  • Experience with eBillingHub.
  • Ability to accurately type 75 wpm.
  • Ability to work independently with minimal direction.
  • Strong written and verbal communication skills, including excellent spelling, grammar, punctuation, form, and style.
  • Exceptional attention to detail and strong organizational skills.
  • Ability to effectively multitask and prioritize workload.
  • Excellent analytical and research skills to find solutions to complex problems.
  • Familiarity with legal billing, e-billing, and collection procedures.
  • Advanced Excel skills.
  • Ability to establish effective working relationships with all levels of firm personnel.

EDUCATION AND EXPERIENCE

  • Requires a bachelor’s degree and minimum of 3-4 years’ relevant administrative and general accounting experience or equivalent. Minimum 3-5 years of experience with 3E accounting software and familiarity with electronic billing systems.

Colorado compensation range: $63,730 to $94,700 annually

New York compensation range: $73,950 to $109,880 annually

These ranges are specific to Colorado and New York, depending on qualification and experience. These ranges may not be applicable to other locations.

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