Benefits & LOA Coordinator
- USA Only
- 3 applicants
Benefits & LOA Coordinator – Remote
The Benefits and Leave of Absence (LOA) Coordinator provides administrative and clerical support within a highly collaborative environment. This role supports the day to day functions for both the LOA and Benefits department by regularly checking and appropriately dispositioning emails that come into the LOA and Benefits email inbox, facilitating return to work process, communicating with the department and HR on closed leaves, delegating ADA tasks to the LOA specialists, handle ADA job descriptions, provide information to HR admin for unemployment insurance claims, and assist with the HFT wellness program and benefit projects.
Essential Duties and Responsibilities:
Support the Benefits Specialist by utilizing their experience and understanding of FMLA, CFRA, PDL, FEHA, EEOC, ADAAA, and JAN to facilitate Return to Work (RTW), job modifications, reasonable accommodations and the interactive process, in close collaboration with management and the HR infrastructure.
Submit JIRA tickets to deactivate access for associates on LOA.
Tracking of FedEx mail by saving all sent and delivery confirmations
Send closed letters to associates as needed. Send certify mail as needed.
Notify store and regional HR with closed leaves.
Respond to emails from field HR, store leadership, DC HR, and associates.
Manage LOA and Benefits inbox by organizing, delegating and responding to communication. Respond to Return to Regular Work (RTRW) confirmations.
Provide our third party leave administrator with the total hours worked, date of hire and termination dates.
Coordinate ADA tasks by assigning them to the Benefits Specialist.
Handle all ADA tasks with regards to job descriptions.
Complete disability insurance claim forms.
Respond to requests for copies of LOA documents for legal purposes.
Collaborate with HR Admin on unemployment claims.
Scan and save medical child support order to third party benefits administrator.
Assists in execution of all wellness projects and initiatives.
Serves as back-up for Benefits and LOA specialist
Runs reports as needed
Manage LOA committee calendar and provide detail notes of meetings
Communicate accurately, effectively, and timely about Company policies including but not limited to PTO, sick policies, Leaves of Absence, etc. under limited supervision
Assist employees enrolling during Open Enrollment; explain benefit options and changes, enrollment process, required documentation for dependent eligibility, and Evidence of Insurability for Voluntary volumes of coverages.
Identify issues and errors in online benefit enrollment platform and escalate them to Supervisor.
Other duties as assigned.
Staff supervision and Development No
Decision Making Provides data for decision support
Travel Less than 5%
Job Qualifications Education and Experience:
Minimum of 2 years’ of experience as an HR, Benefits and/or Leave of Absence Coordinator
Bachelor’s Degree preferred but not required
CA, Retail and/or Multi-state large (5000+ employees) employer experience preferred
Working knowledge of HIPAA, QMCSO/NMS, FMLA, CFRA, PDL, FEHA, USERRA, ADAAA, ERISA, FLSA, EEOC, Section 125(a), COBRA, Cal-COBRA, CHIPRA, PPACA and other applicable legislation
Large HR System (e.g., UltiPro, Workday, Lawson, ADP, PeopleSoft, Paychex, and Kronos) experience preferred
Job Qualifications- Skills:
Strong attention to detail and the ability to stay organized
Ability to maintain strict confidentiality
Strong computer skills with capability in email, MS Office and related business and communication tools
General office environment requiring ability to:
stand, walk, sit for extended periods of time
speak and listen to others in person and over the phone
use keyboard, telephone, and read from computer screen and reports
lift up to 15 lbs.
The anticipated salary range for this position is $21.49 – $32.26 per hour depending on location, knowledge, skills, education and experience. In addition, we offer comprehensive and competitive benefits to Associates (and their families) such as medical, dental, vision, life insurance, short-term and long-term disability. Eligible Associates are able to enroll in our company’s 401k plan. Associates will accrue paid time off up to 236 hours per year (inclusive of PTO, floating holidays, and paid holidays). Paid sick time up to 80 hours per year unless otherwise required by law.
About Harbor Freight Tools
We’re a family-owned business with over 45 years as a national tool retailer, and with the energy, enthusiasm, and growth potential of a start-up. We are a $7 billion company with over 1,450 stores in 48 states, 27,000+ Associates, and one of the fastest-growing retailers in the country.